How Can Our Monitor Whisper Service Improve Your Business?

picture of smiling female helpline operator with headphones

Throughout the history of the telemarketing industry, there has been a need to provide feedback to phone agents. Call centre managers have the tough daily jobs of making sure that each and every one of their phone representatives have the necessary tools to perform their jobs well. Giving feedback – both negative and positive – is needed to improve overall performance. But, in the past, this could only be done after listening to call recordings.

How has modern technology improved the way call centre managers provide feedback? SIClytics’ Monitor Whisper service provides call centre managers with the ability to listen to calls live and as they happen. That way, there’s no need to sit and wait for call recordings in order to monitor employee performance. This helps to provide opportunities to significantly improve customer satisfaction.

The “monitor” portion of this service refers to the fact that call centre managers may listen to both parties on the call without being detected. The “whisper” portion of this service refers to the fact that they also have the ability to drop in to the calls to coach their agents. They can whisper suggestions to their reps without the customers on the other lines hearing them. The service also allows managers to take over the calls, if necessary.

How does Monitor Whisper improve customer satisfaction? Well, let’s consider the fact that the service eliminates the need for call backs to be made in order to satisfy customer complaints. Instead of having a report made about the complaint during a call, the call can be taken over immediately to be handled by a supervisor. This prevents the potential for losing customers due to issues being mishandled.

In best case scenarios, however, escalation isn’t necessary. Instead, by having helpful advice whispered to the phone agent during the call, he/she will be better equipped to answer questions without even placing his caller on hold. It should probably go without saying that the less you make customers wait, the more satisfied with the customer service they will be. No one truly likes waiting. Avoiding unnecessary hold times will go a long way in making customers happy.

How does Monitor Whisper boost sales for your company? Well, they say that knowledge is power. And this is why it’s so important to implement strong training programs for your new hires. Naturally, the more information they have about the products and services you offer, the better equipped they will be to sell them to your leads. However, in the event that a phone agent gets stuck about the details of your offerings, it’s best that they get immediate assistance.

Monitor Whisper gives supervisors and managers the ability to provide answers to phone agents right away. It makes a big difference to a prospective client when he/she is speaking with a representative with ample product knowledge. Of course, with this awesome feature, a lead will never know that the agent speaking is being fed product information live while the call is taking place!

For more information about SIClytics’ Monitor Whisper service, please don’t hesitate to call us at 1-877-374-6003 or email us at sales@SIClytics.com. And remember that if you’re not completely satisfied with our services, you have the option of cancelling them within 30 days for a full refund thanks to our 30-day money back guarantee!

How Beneficial Is Call Tracking To Your Business?

Smiling entrepreneur making a phone call while looking at his computer in his office

If you’re interested in getting the most out of your marketing efforts, you’ll certainly want to know which ones are driving the most traffic to your business. It’s nearly impossible to track these metrics yourself. And that’s where call tracking comes in. With so many advertising avenues to take, it stands to reason that some are going to work better than others. But which ones are working best for you?

At SIClytics, we are able to answer that question through our call tracking services which offer in-depth graphs, charting and reports of your incoming calls. Our services are designed to measure the incoming and outgoing calls that are made using your telecom account with approved SIP vendors. By tracking your calls, we provide you with the ability to adequately measure your return on investment.

Which call tracking metrics should are the most important? It’s hard to say that one is particularly more important than the other as all of the data we receive works together to send a clear message. That message involves the discovery of which of your advertising methods are bringing you the most business. Tracking the number of calls is generally the first step in the call tracking process.

We record the number of calls you receive to determine certain call patterns like the time of day when your phones are the busiest. We also track call duration. Needless to say, some calls are bound to be more productive than others. Most often, the longer a call lasts, the more likely it is that the caller will become a customer. It only makes sense, right? The majority of callers who spend a lot of time talking are interested in the products or services they’re calling about.

What else does call duration say about the strength of your advertising? By tracking the number of calls you receive and differentiating between the longest and shortest ones, we’re able to help you determine which of your campaigns are producing the best quality leads. Take your online marketing efforts, for example. The metrics we discover give business owners great insight into which keywords and pay-per-click landing pages are generating the most meaningful conversations.

What is a pay-per-click landing page? Also known as a PPC landing page, it’s a web page that encourages visitors to contact you. Generally, they are given two options. They may either fill out a contact form that provides you with pertinent information and an opportunity to contact them directly, or they may simply call you themselves. Call tracking services provides information via the latter option.

Without call tracking, customer information can only be attained by the filling out of contact forms. That would give the impression that your PPC landing page is producing a lower conversion rate than it really is. With call tracking, the phone calls received from your landing page offers you a more accurate assessment of the effectiveness of your online marketing campaigns. It also helps to increase conversion rates!

For more information about SIClytics’ call tracking services, please don’t hesitate to call us at 1-877-374-6003 or email us at sales@SIClytics.com. If you’re not completely satisfied with our services, you have the option of cancelling them within 30 days thanks to our 30-day money back guarantee!

5 Techniques To Offering Helpful Feedback To Your Employees

Close-up portrait of two handsome businessmen in suits having a coffee-break in office sitting at the table, with selective focus on one smiling businessman and another sitting back to the camera

Call centre managers, trainers and employers alike all have very important tasks on their hands each and every work day. They are tasks, however, that many business leaders don’t like all that much. Giving feedback can be hard to do. Some don’t like to provide it for fear of hurting feelings. Some simply hate the idea of wasting their time on employees who don’t seem to be able to perform their duties.

Neither should be a reason to avoid giving feedback. There are some techniques to offering it to your employees the right way. Here are five:

1. Strike while the iron’s hot. In other words, the second you see an opportunity to provide feedback, go ahead and do it. Arguably, there’s no better time to offer help than when a situation has occurred that requires assistance. When you let too much time pass – even a day – your memory will fade and the impact of your advice won’t be as strong. Providing feedback during critical moments is a great way to improve performance immediately.

2. Use the sandwich approach. If you’re afraid of bringing down employee morale, be sure to sandwich your negative feedback between two pieces of positive feedback. Here’s an example: “I really like the tone of voice you use on your calls. You make clear that you’re very friendly. However, I’d like you to try slowing down the pace of your speech so that you can be heard better. You’re putting in a great effort, keep it up!”

3. Encourage questions. One of the best ways for your employees to get the most out of the feedback you give them is for them to request it. Encourage your team members to ask questions about their own performances so that they can keep themselves on their proverbial toes. The more inquisitive they are about their job performances, the more likely they will be to improve upon them. Be sure to present yourself as open and approachable to foster such comfort.

4. Be crystal clear with expectations. To get the best performances from your staff members, they’ll need to know exactly what you’re looking for. In many cases, you’ll have to do more than simply say “you need to get your sales numbers up”. Instead, the communication of more specific expectations such as “I’m looking for you to increase your sales numbers by 15% this month” is necessary.

5. Remember that feedback is positive too! Don’t confuse the word “feedback” with “criticism”. Your employees need to know how well they’re doing even more than they need to know about what they could be doing better. Never hesitate to offer words of praise to employees who are performing exceptionally well. It can be argued that the more positive feedback you give, the more successful your team of workers will be. Happy staffs are productive staffs!

At SIClytics, we can help you to provide feedback to your team in ways that were once unheard of. We offer Live Call Monitoring services that allow you to instantly listen in and whisper feedback to your phone agents when they are on the phone with their customers. You can even “barge” into live calls as they’re happening. As well, our Live Call Feeds service allows you to visually monitor call activity as calls are happening!

For more information about these great services, please don’t hesitate to call us at 1-877-374-6003 or email us at sales@SIClytics.com.

The Importance Of Promptly Returning All Of Your Phone Calls

Smiling businessman having a dialogue on the phone

Sometimes, the smallest little things can have the biggest impacts. For example, you may think that not returning a phone call promptly isn’t all that big a deal. “I’ll get to it eventually” is a thought that has likely run through many a mind of the young entrepreneur. However, placing little importance on the necessity to quickly return phone calls can have massive repercussions for your business.

Why is it so important to return phone calls promptly? Firstly, and most obviously, it gives a bad impression of your business. The impression is that it cannot be relied upon to provide expedient service. In today’s world, people expect things fast. Consider the fact that just about any individual with a smartphone can Google a question and have it answered within seconds. This is what you’re competing with.

When you neglect to return important messages shortly after receiving them, you give your clients and prospective customers reasons to seek assistance elsewhere. Chances are that they will receive speedy service from other businesses. Unfortunately, not everyone is adept at returning messages quickly. And this is why it’s important to understand just how imperative it is to your company’s bottom line.

How can taking too long to return messages cost your company money? As we alluded to before, customers have options. A simple Google search for businesses in your industry will often generate quite the list. It’s of vital importance that you’re able to make excellent impressions on first-time callers so they don’t choose your competition over you. Naturally, your busy schedule won’t always allow to answer all of your calls. But the quicker you get to responding to the messages left for you, the better impression you will give.

Returning calls quickly shows that you are dependable. It also shows that you are accountable for the promises you make. Consider the instances when you have already spoken to customers about particular requests and have agreed to call them back when those requests have been met. It should go without saying that people don’t like waiting. So remember that while you’re working, your customers are waiting.

For most consumers, the length of time you take to call them back after their last conversations with you can mean the difference between them working with you again or not. A reputation of being unreliable may be unfairly placed upon you. And it would all be because you took too long to call your customer back. But what constitutes “taking too long”? That’s up to you and your customers. Be sure to establish an expected time when you plan on returning their calls.

How can you ease the minds of customers who are waiting on returned calls? Be sure to leave detailed information in your outgoing phone greeting. For example, if you’re going to be out of the office for an entire day, be sure to inform your callers of that so they understand that you may not return their calls until the next day. If you are speaking to a customer live, be sure to provide them with a date and time when they will hear back from you. And be sure to stick to it!

At SIClytics, we’re very well aware of the importance of promptly returning phone calls for all business owners. For this reason, we have introduced our Missed Call Notifications services to help busy entrepreneurs never miss out on opportunities to follow up on their missed calls. After all, the first step to being able to return phone calls promptly is to know that they were missed in the first place!

For more information, please don’t hesitate to call us at 1-877-374-6003 or email us at sales@SIClytics.com.